How do I enter a multi-day business trip?
Add one block for every calendar day of the trip. Set the type (domestic or foreign), hours and meals for each day. The calculator will sum all daily amounts and show one total figure for the whole trip.
Tool · 2025 travel reimbursements
Czech Travel Expense Calculator 2025
Calculate Czech business travel reimbursements for 2025 — domestic and foreign per diems for multiple days, plus mileage allowance, fuel reimbursement and CNB exchange rate.
For a full explanation of the rules and worked examples, see: Czech Travel Expenses 2025 — full guide
Domestic per diem rates
Custom rates are useful if your company or collective agreement sets higher domestic per diems than the statutory minimum. The statutory minimums will still apply as a legal floor for compliance purposes.
Travel days
Add one block for each calendar day of the trip. Set whether the day is domestic or foreign, enter hours and meals, and the calculator will sum all daily amounts into one total.
Mileage & fuel (for the whole trip)
About this calculator
This tool is built for HR teams, accountants and managers who regularly process Czech business travel reimbursements. It reflects the statutory minimums for 2025, typical internal-policy reductions and the most common scenarios used by international companies operating in the Czech Republic. The main purpose of the calculator is to simplify multi-day domestic and foreign trips, reduce manual errors and provide clear guidance for employees who submit travel claims. For deeper context and worked examples, you can always refer to Czech Travel Expenses 2025 — full guide on CzechPayroll.com.
Travel expense calculator — quick Q&A
These answers summarise the most common questions HR and payroll teams have when using the calculator.
What if my trip includes several foreign countries?
Use a separate day block for each calendar day and set the correct country for that day. If you cross borders within one day, split the allowance outside this tool (for example in Excel) and enter the resulting daily amounts into your internal records.
Which exchange rate should I use for foreign trips?
Foreign per diem must be converted to CZK using the CNB exchange rate valid on the first day of the business trip, or on the day the travel advance was paid. Commercial bank rates or averages are not suitable for statutory travel reimbursements.
How are domestic meal reductions calculated?
For domestic days, you tick which meals were provided. The calculator applies a standard allowance-payable pattern (70 % / 35 % / 25 %) based on one, two or three provided meals. Your internal policy or collective agreement may set different percentages.
Can we use higher employer-specific per diem rates?
Yes. Switch to “Custom employer rates” and enter your own 5–12, 12–18 and 18–24 hour amounts. The calculator will then use your internal rates instead of the statutory minimums, while still reminding you of the minimum legal bands.
Where can I read the full 2025 travel expense rules?
For a detailed explanation of domestic and foreign per diems, meal reductions, foreign-country tables, mileage and examples, see Czech Travel Expenses 2025 — full guide on CzechPayroll.com.
Need a complete travel policy template?
For detailed travel expense rules, worked examples and ready-to-use policy wording, see the Czech Payroll Guide.
Open Czech Payroll Guide →