Privacy and Cookie Policy
Effective date: 16 October 2026
This Privacy and Cookie Policy explains how farcom systems s.r.o. processes personal data when you visit CzechPayroll.com, contact us, purchase digital products, or request payroll-related services, including payslip and wage calculation reviews. It also explains how cookies work and how you can exercise your data protection rights.
At CzechPayroll.com, we are committed to protecting your privacy. This page combines our Privacy Policy and Cookie Policy so you have everything in one place.
Who Is Responsible for Your Data?
The data controller is farcom systems s.r.o., Rýmařovská 433, 199 00 Praha 9, Czech Republic, Company ID: 05499577, operating the CzechPayroll.com website (“we”, “us”, or “our”). For privacy-related questions or requests, contact info@czechpayroll.com.
This Policy applies to personal data processed through our website, forms, email communications, orders, and payroll-related services. If a separate notice is provided for a particular service, that notice should be read together with this Policy.
1) Information We Collect
- Personal information: name, email, company details, and any data you provide via forms or consultation booking.
- Usage data: IP address, browser and device, pages visited, timestamps, referring/exit pages.
- Communication data: emails, messages, support requests, feedback, and information you provide when communicating with us.
- Order and transaction data: products or services ordered, payment status, invoices, billing details, and information needed to administer your purchase. Payment card details are generally handled by the relevant payment provider rather than stored by us.
- Payroll and payslip documents: payslips, wage calculations, payroll entries, employment-related documents, tax or insurance information, and explanations you provide when requesting a payslip review or other payroll-related service.
- Information about third parties included in documents: a payslip or payroll document may contain information about an employer, payroll contact, family member, or another person. Please remove or redact such information where it is not needed for the requested service.
We do not ask you to provide special categories of personal data. However, documents you choose to submit may contain financial or other personal information. Please provide only information reasonably necessary for your request and redact unnecessary details, particularly information about other people. Do not send login credentials, passwords, or unrelated identity documents.
2) How We Use Your Data & Legal Bases
- Responding to inquiries and providing customer support (steps taken at your request before entering into a contract, performance of a contract, or legitimate interest).
- Providing payslip reviews and payroll-related services, including examining documents you submit, checking selected calculations or entries, identifying apparent inconsistencies, and explaining results (steps taken at your request before entering into a contract and/or performance of a contract).
- Processing orders, payments, invoices, and service records (performance of a contract and compliance with legal obligations).
- Improving our website (consent for non-essential analytics).
- Sending updates or guides (consent).
- Compliance with legal obligations, including applicable accounting, tax, and record-keeping requirements.
- Protecting our website, preventing abuse, and establishing or defending legal claims (legitimate interests, where applicable).
Payslips and Payroll Documents
If you purchase or request a payslip review or another payroll-related service, we process the documents and information you provide only to assess the matters you have asked us to review, communicate our findings, provide the service, and handle reasonable follow-up.
A review may involve personal and financial information such as salary amounts, payroll deductions, tax, social security and health insurance contributions, benefits, reimbursements, or other entries appearing on a payslip. Please submit only the pages and details needed to answer your question. Where possible, redact personal identification numbers, bank account details, home addresses, signatures, and information about other individuals if these details are not relevant to the review.
We do not use payslips or payroll documents submitted for a review for advertising or public content. We do not publish them or sell their contents. Access should be limited to people and service providers who need the information to support the requested service or the operation of our systems, subject to appropriate safeguards.
Please ensure that you are entitled to provide any document you submit. If a document contains personal data about another person, you should have an appropriate lawful basis to share it with us and should redact information that is not necessary. We may decline to review a document if its origin, relevance, or the basis for sharing it is unclear.
The service is based on the documents and information made available to us. We cannot verify facts that are not shown in the submitted material, and we may ask you for clarification where necessary. This Policy explains how we handle personal data; the scope and limitations of the service itself are set out in our Terms and Conditions.
4) Data Retention
We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, taking account of the nature of the data, the service provided, the need to answer follow-up questions, and applicable legal requirements.
- Inquiry and communication data is typically retained for up to 24 months after the last meaningful communication, unless a longer period is reasonably necessary or legally required.
- Order, invoice, and accounting records are retained for the periods required by applicable law.
- Payslips and payroll documents are retained only for as long as reasonably necessary to complete the requested review and handle related follow-up, unless a longer period is required or permitted by law. The exact period may depend on the service and circumstances.
- Analytics data is retained according to the settings of the relevant analytics tool.
When data is no longer needed, we will take reasonable steps to delete it or otherwise dispose of it securely, subject to technical limitations, backups, and legal retention duties.
5) Your GDPR Rights
Subject to the conditions and exceptions in applicable data protection law, you may have the right to:
- request access to your personal data and information about how it is processed;
- request correction of inaccurate or incomplete data;
- request erasure of your data;
- request restriction of processing or object to processing based on legitimate interests;
- receive certain data in a portable format where the legal conditions apply; and
- withdraw consent where processing is based on consent, without affecting the lawfulness of processing before withdrawal.
You also have the right to lodge a complaint with the competent supervisory authority. In the Czech Republic, this is the Office for Personal Data Protection (Úřad pro ochranu osobních údajů). These rights are not absolute and may be subject to legal conditions and exceptions.
To exercise your rights, contact: info@czechpayroll.com. We may need to verify your identity before actioning your request.
6) Data Security
We implement technical and organizational measures intended to protect personal data against unauthorized access, accidental loss, alteration, disclosure, or destruction. Measures may include access restrictions and appropriate safeguards for systems and service providers. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
Please send only the information needed for your request. If you choose to send payslips or payroll documents by email or another channel, be aware that the security of that channel may depend on the providers and systems involved. Do not send passwords or other access credentials.
International Data Transfers
Some technical or service providers may process data outside the European Economic Area, depending on the services used. Where personal data is transferred to a country that does not benefit from an adequacy decision, we will rely on an appropriate transfer mechanism required by applicable law, such as standard contractual clauses, where applicable, and implement supplementary measures where required. You may contact us for further information about relevant safeguards.
7) Third-Party Links
Our website may link to external sites. Their privacy and cookie practices are governed by their own policies; please review them when visiting those sites.
FAQ
Quick answers about privacy, cookies and your choices on CzechPayroll.com.
Do you use cookies without my consent?
We only use essential cookies that are necessary for security and core features. Analytics cookies load only after you give consent in the banner or the Cookie settings.
How can I change my cookie choices later?
Click the floating Cookie settings button (bottom-left) or open the banner via the link in this page. Update your preferences and save.
How long do you keep my data?
Inquiry emails are typically stored for up to 24 months. Payslips and payroll documents are kept only as long as reasonably necessary to complete the review and handle related follow-up, subject to legal requirements. Analytics data follows the relevant tool settings.
How do I request access or deletion?
Email us at info@czechpayroll.com. We may ask you to verify your identity before we act on the request.
How do you use my payslip?
We use the payslip and related information to provide the review you requested, communicate our findings, and handle reasonable follow-up. We do not use submitted payslips for advertising or publish them.
Should I redact information before sending a payslip?
Yes. Please remove information that is not necessary for the review, especially details about other people, passwords, or unrelated identification and bank details. Keep the payroll figures needed to answer your question.
Updates & Contact
We may update this Privacy and Cookie Policy from time to time. Material changes will be posted here with a revised Effective Date.
Questions or requests? Contact us at info@czechpayroll.com.